Anchor the plan to the ceremony
Begin with the time the venue wants the principal wedding party on site—not only the published ceremony time. Venues may ask for an earlier arrival, while registrars and celebrants can have their own requirements. Confirm that target before calculating any collection.
List every passenger movement
Separate the groom’s party, attendants, principal couple and family groups. Note where each group starts, how many people are travelling and whether one car is expected to return for another journey. This reveals timetable conflicts early.
Add handling time at every stop
A chauffeur needs time to position the vehicle, assist passengers, protect clothing and manage the entrance safely. A five-minute map estimate is not a five-minute wedding-car movement. Add a practical allowance at both ends.
Protect the final arrival
Build contingency before the principal ceremony journey rather than after it. Traffic, weather and photography can all create small delays. A calm buffer lets the day absorb them without turning the arrival into a rush.
Share the finished schedule
Give the agreed version to the venue, photographer and relevant members of the wedding party. Keyhole Motors confirms the transport plan during booking, but one shared timeline prevents conflicting assumptions on the morning.
Turn the plan into a quotation
Send the date, likely route and passenger groups. The Keyhole Motors team can check availability and help refine the transport timeline.